Event Coordinator

Yaqeen Institute is seeking a dedicated and organized Event Coordinator to join our dynamic team. The Event Coordinator will be responsible for planning, organizing, and executing a variety of events that align with Yaqeen Institute’s mission and goals. The ideal candidate will have a passion for event planning, excellent organizational skills, and the ability to manage multiple tasks simultaneously.

• Event Planning and Coordination
• Plan and coordinate events such as conferences, seminars, workshops, retreats, webinars, iftaars and banquets.
• Develop and manage event timelines, schedules, and task lists to ensure timely execution of all event components.
• Coordinate with internal teams and external vendors to secure venues, catering, audio-visual equipment, and other necessary services.
• Oversee event logistics including registration, attendee communication, transportation, and accommodation arrangements.
• Budget Management
• Prepare and manage event budgets, ensuring all expenses are within the allocated budget.
• Negotiate contracts with vendors and service providers to obtain the best possible rates and services.
• Marketing and Promotion
• Collaborate with the marketing team to develop and implement promotional strategies for events.
• On-Site Event Management (As Needed)
• Oversee the setup and teardown of event venues, ensuring all arrangements are in place.
• Manage event staff and volunteers to ensure smooth execution of the event.
• Handle any issues or emergencies that arise during events, providing effective solutions.
• Post-Event Evaluation
• Conduct post-event evaluations to gather feedback from attendees and stakeholders.
• Analyze event performance and provide recommendations for future improvements.
• Prepare detailed event reports and summaries for internal review.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 2 years of experience in event planning and coordination.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Proficiency in event management software and tools.
• Creative problem-solving skills and attention to detail.
• Experience working in a non-profit or educational organization.
• Familiarity with Islamic values and principles.
• Proficiency in multiple languages.
• Flexibility to work evenings and weekends as required for events.
• Ability to travel as needed for event coordination and management.