Event Coordinator
Department
Events
Location
Dallas, TX
Employment type
Part-time
Yaqeen Institute is seeking a dedicated and organized Event Coordinator to join our dynamic team. The Event Coordinator will be responsible for planning, organizing, and executing a variety of events that align with Yaqeen Institute’s mission and goals. The ideal candidate will have a passion for event planning, excellent organizational skills, and the ability to manage multiple tasks simultaneously.
Responsibilities
- Event Planning and Coordination
- Plan and coordinate events such as conferences, seminars, workshops, retreats, webinars, iftaars and banquets.
- Develop and manage event timelines, schedules, and task lists to ensure timely execution of all event components.
- Coordinate with internal teams and external vendors to secure venues, catering, audio-visual equipment, and other necessary services.
- Oversee event logistics including registration, attendee communication, transportation, and accommodation arrangements.
- Budget Management
- Prepare and manage event budgets, ensuring all expenses are within the allocated budget.
- Negotiate contracts with vendors and service providers to obtain the best possible rates and services.
- Marketing and Promotion
- Collaborate with the marketing team to develop and implement promotional strategies for events.
- On-Site Event Management (As Needed)
- Oversee the setup and teardown of event venues, ensuring all arrangements are in place.
- Manage event staff and volunteers to ensure smooth execution of the event.
- Handle any issues or emergencies that arise during events, providing effective solutions.
- Post-Event Evaluation
- Conduct post-event evaluations to gather feedback from attendees and stakeholders.
- Analyze event performance and provide recommendations for future improvements.
- Prepare detailed event reports and summaries for internal review.
Required skills
- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of 2 years of experience in event planning and coordination.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Proficiency in event management software and tools.
- Creative problem-solving skills and attention to detail.
- Experience working in a non-profit or educational organization.
- Familiarity with Islamic values and principles.
- Proficiency in multiple languages.
- Flexibility to work evenings and weekends as required for events.
- Ability to travel as needed for event coordination and management.
Yaqeen Institute for Islamic Research embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain, and promote a talented, diverse workforce in a culture where all employees will contribute to their fullest potential.